Material Procurement Executive job description template

About this position

Do you have excellent negotiation skills and a keen eye for detail? We’re looking for a motivated and experienced Material Procurement Executive to join our team. In this role, you’ll be responsible for managing the purchase of materials on behalf of the organization, including researching and sourcing new suppliers, negotiating prices and terms, and ensuring that all materials are delivered in a timely and cost-effective manner. You will also be responsible for monitoring inventory levels and ensuring that the organization has all the necessary materials for its operations. If you thrive in a fast-paced environment and have a


1. Prepare tenders and contracts for the purchase of materials and services.
2. Monitor and evaluate the performance of existing suppliers and identify new suppliers.
3. Negotiate prices, terms and conditions of purchase agreements with suppliers and vendors.
4. Ensure that materials are purchased in a timely manner and within budgetary constraints.
5. Analyze and review the cost and quality of materials purchased.
6. Implement best practices in procurement and ensure compliance with relevant laws and regulations.
7. Track orders and ensure timely delivery and payment of materials.
8. Resolve any issues that arise with suppliers and vendors.
9. Maintain accurate records of all purchase transactions.
10. Prepare reports and presentations on procurement activities.


• Bachelor's degree in Business Administration, Supply Chain Management, or related field
• Minimum of 3 years of experience in material procurement/buying
• Proven track record of successful negotiations
• Proficiency in Microsoft Office, ERP systems, and other procurement software
• Excellent communication, organizational, and problem-solving skills


Cost control
Variance analysis Cost of goods sold Standard Costs Cost reduction Budgeting Cost Control
Communicating information
Asking the right questions Influencing and persuading others Active Listening Synthesizing information
Procurement & Purchasing
Strategic Sourcing Supply Management Supplier Negotiation Subcontracting Purchasing Procurement bidding
Closing deals Leading win-win discussions
E-Sourcing E-auctions
Relationship Building
Nurturing long term relationships Growing network and relationships
Project management
Project cost management Gantt Charts Project Planning Stakeholder Management Project Estimation Project Management Project Coordination