Interview invitation email Template

The interview invitation email is a formal communication that informs the candidate that they have been selected for an interview. It sets the tone for the rest of the hiring process and gives the candidate a sense of the employer's professionalism and attention to detail. The interview invitation is usually sent by email, but can also be sent out by SMS or any other professional applications and web apps. 

When is the interview invitation email sent?

The interview invitation email is usually sent after the HR qualification call with the candidate, or after some pre-employment assessment test sent by the recruiters. 

Essential requirements for interview invitation emails

The interview invitation email provides the following key information: 

  • The date of the interview 
  • The time of the interview 
  • The location of the interview (Include a map if your interview is on site!)
  • The Interviewer
  • Documents the interviewee (candidate) may need to present: Application requirements to fill out online, Passport to pass the security clearance, etc. 

This information helps the candidate plan their schedule and ensures that they arrive on time and prepared.

Additionally, the interview invitation email is an opportunity for the employer to showcase their company culture and values. A well-crafted email can convey a positive impression of the organization and make the candidate feel excited about the prospect of working there.

Last but not least, the interview confirmation email is an opportunity for the employer to communicate their enthusiasm about the candidate's application and to express their appreciation for the candidate's interest in the position.

The interview invitation email 

Subject {company name} - Interview invitation with {candidate name} for {job title} position


Dear {Candidate name} It was a real pleasure talking to you. Further to our conversation, please find hereunder the details of your interview:
  • Position:
  • Date:
  • Time:
  • Interviewer: {Full name} and {Job title}
  • Location: 
When you arrive at the reception desk, please ask for me and I will come and invite you to an interview room.
For your comprehension of our business, here is a short overview of the group and our company values: {Here insert or copy/paste the advert including the group/company description from your careers page}.
Thank you to reply to this email in order to confirm your availability to the interview. If this appointment is unsatisfactory or you find that you will be unable to be interviewed at this time, please notify me as soon as possible at Phone Number.
We are looking forward to meeting with you,

{Recruiter Full name}
{Job Title}
{Phone number}

Download the interview invitation email in word format

Download the interview invitation email in word format
Draft your own interview invitation email to your selected candidates thanks to our free template. Our template is available for free in word format!